CRJMC PRIVACY POLICY

INTRODUCTION

CRJMC.net provides security and investigation services for background checks. This Privacy Policy explains how we collect, use, protect, and share your personal information. We are committed to transparency and protecting your privacy.

If you disagree with our data practices outlined in this policy, please do not use our services. If you have questions, please contact us before proceeding.

WHAT IS PERSONAL INFORMATION?

Personal information is any information that can identify you as an individual, including:

• Name and contact details (email, phone number)
• Demographic information (date of birth, gender)
• Employment information (job titles, employers, references)
• Public records information
• Criminal records

HOW WE COLLECT YOUR INFORMATION

We collect personal information in two ways:

Directly from you:

When you submit application forms online, we collect only your name and contact details

Through third-party information processors (with your consent):

• We partner with third parties to conduct background checks
• All personal information beyond basic contact details is securely stored with these third parties, not with CRJMC
• We do not have access to the information you share with these third parties

Information collected and used by third parties may include data from:

• Law enforcement agencies
• Screening and recruitment agencies
• Credit reporting agencies
• Employers (current or former)
• Court clerks/registries
• Educational institutions
• Government agencies
• Your provided references

We also collect limited technical information through cookies when you visit our website.

CONSENT

We require your explicit consent before collecting, using, or disclosing your personal information. A separate consent is required on third-party websites that conduct the actual background checks.

You may refuse to provide personal information, but this may prevent you from using our services.

HOW WE USE YOUR INFORMATION

We use your contact information solely to initiate the third-party background check process. We do not use your information for purposes beyond what we've disclosed without obtaining your additional consent.

HOW LONG WE KEEP YOUR INFORMATION

CRJMC retains: Your contact details (name, email) until you request their removal

Our third-party partners retain:

• Criminal records information: minimum of 2 years (required for audit purposes)
• Other personal information: generally destroyed after background check results are communicated
• Maximum retention period: 7 years from collection (unless legally required otherwise)

HOW WE PROTECT YOUR INFORMATION

We implement multiple safeguards to protect your information:

• Physical measures: Restricted access to facilities, secured buildings/rooms
• Technological measures: Firewalls, intrusion detection, network security, encryption
• Organizational measures: Limited access permissions, staff training, privacy agreements

All employees are carefully selected and receive thorough security and privacy training.

YOUR RIGHTS

You have the right to:

• Withdraw your consent at any time
• Request information about how your data is processed
• Obtain a copy of your information
• Request deletion of your information (where legally permitted)
• Correct inaccurate or incomplete information
• Restrict processing (though this may limit service availability)
• File a complaint with a data protection authority
• Set your browser to refuse cookies (though some website functions may not work properly)

THIRD-PARTY PRIVACY POLICY

For information about our primary third-party partner's privacy practices, please refer to their privacy policy at: https://www.tritoncanada.ca/triton-privacy-policy/

CONTACT US

For questions, concerns, or to exercise your rights regarding your personal information:

Email: [email protected]